the iLearn Class
Management System - GTA/SCI instructors - 8/21 & 8/22, 2008
Academic Technologies: http://academic.sfsu.edu/ar/at/at_training/workshops.php--sign
up for iLearn workshops/open labs
iLearn Quick Guides: https://ilearn.sfsu.edu/help/ilearn_quickguides.php
Faculty Help: https://ilearn.sfsu.edu/faculty/
Combining sections into 1 section: https://www.sfsu.edu/online/bbcombo.html
iLearn Faculty Checklist - Beginning of semester: https://ilearn.sfsu.edu/faculty/checklist.php
Goals for today:
Accessing your iLearn homepage
Navigating an iLearn course
Use Administration features in an iLearn course
Create a structure for your iLearn course (topic or week)
Manage resources via the File Cabinet
Two sample iLearn class web pages:
Biol 355 Genetics http://online.sfsu.edu/~pasion/b355.html
Biol 861 Graduate Seminar http://online.sfsu.edu/~pasion/b861.html
Note: The red
text and the URLs justified on the right side of this web page direct
you to alternate archived links, if the iLearn system is not
available. Note that these archived files show the "old" iLearn
format, and there are differences between last year's iLearn and the
current updated iLearn format.
Accessing your iLearn homepage
To log in to iLearn:
iLearn web site: http://ilearn.sfsu.edu
Your SFSU ID and PAC
If you are registered as an External
User, click the "External Users Log In Here link" on the first link,
and enter your Username and Password.
2. After you log-in to iLearn, you will see your iLearn Homepage
Note that all of your classes are listed on the left block. You
may need to select "See all my iLearn courses" and then select the
"Fall 2008" tab to view your classes.
colored links are "available" classes, the grey links are "not
•This availability means: availability
to the students.
We are going to set up the structure of a class "BIOL 0699-33 SPECIAL
STUDY IN BIOLOGY Fall 2008"
3. When you click on the name of the class you will open the iLearn
web page for that course
Note the "blocks" on the
left: Participants, Administration, My iLearn Courses
Note the blocks on the right: Contact iLearn, Latest News, and
Note in the center: the header and 17 boxes under "topic
Note on the right, a box labeled "turn
Note on the right, a choice box labeled "Switch role to" - this lets you view
the page as the instructor/teacher and as a student.
4. To begin editing your course web
Click on the "turn editing on" button (you can turn editing off by
clicking on the button again)
Note the appearance of new
•the central boxes now
have an editing icon, an "add a resource" toggle, and an "add an
•the "blocks" toggle box appears on the right
editing icons have appeared in the blocks on the left
5. To modify the settings for
Select the "settings" icon in the Administration block (on the left)
and you will come to the next screen:
•Note the "formats" box
which allows you to toggle: social,
topics, and weekly formats
Below this, you have the option for setting up the number of weeks or
We will select 16 topics for this class
•IMPORTANT: Note the "Availability" box which allows you to make
"available" or "not available" to the students
when you are ready to make the page available to your students, you
must remember to come back here to the settings page and make the
course available to students--otherwise, the students will not
have access to the
After saving the changes, you
will return to the course web page and
view the changes that were made:
Note that there are now 16
boxes in the central section.
6. To add or edit the Teachers for
"Assign Roles" icon in the Administration block (on the left). In
the table, select in the Roles column: Teacher
Here you can search for
other instructors by name and add them as a
teacher. If you wish to give a
TA or grader access to the web site so they can upload grades or
monitor a discussion forum, you can do this on this page. Type in
the name of the individual in the box below the Potential Users box and
click on the Search button. You can search by name or by e-mail
address. When the names appears in the Potential Users box,
highlight the individual's name and click on the Add button.
7. To add or edit Students to
"Assign Roles" icon in the Administration block (on the left). In the table, select in the Roles
Type the name of the
student you wish to add in the search box:
Note: you can also
delete a student from your class
list...However, they don't seem to stay off your list, if they are
still enrolled in your class...
8. If you click on Participants
(left block), you will view all Participants (Teachers and Students)
enrolled in your class. If you click on a Participant's photo,
you will view the
If you click on your own Profile, you are able to edit your own Profile
You can provide different information here for all students to view,
and you can post your image.
One important thing to keep track of
here (and you should remind your
students about this):
"Email digest type"--recommend selection of "complete (daily e-mail
with full posts)" option
Otherwise, you will receive an e-mail every time a student posts any
comments to the class iLearn page (if you have discussion forums in
You can also view the Profile for each of your "students"
9. Creating folders in your File Drawer
If you plan on posting handouts, lecture slides, exam keys, you can
make direct links to the these documents so that the student clicks on
the link and will download the document (pdf, jpeg, Word file, Excel
spreadsheet...) to their computer. However, you need to upload
the document to the iLearn server. You keep these documents
"filed" in your "file drawer" for your class.
"Files" icon in the Administration block (on the left) and click on
"Make a folder"
This page shows the File folders in your Files drawer--there are two
file folders here "Images" and "Lecture Slides" (I created these
From here, you can add more folders
OR you can upload a file to a
Let's create a Folder first by
clicking on "Make a folder"
Type in "Exams" in the box and click "Create" and you will now see an
Exams folder added to the other two folders.
10. To edit the Topic boxes
Now, the "topic 0" box on the top of the middle section is the "header"
for your class. Typically, you can put basic course information
in this section. If you click on the "writing hand" or editing
icon you will open up box where you can add text and graphics for the
topic 0 box:
You can add the course information, include images, insert links, use
different types of color or font.
When you SAVE THE CHANGES, you will see the course web page containing
the new header
You can edit the Title of each Topic box--in this case, I am labeling
each Topic as a Week in the semester.
11. To communicate with your students:
Option 1. Setting up a Class
Announcements or News Forum
One method of communicating with your students is to use a Forum that
allows you to broadcast to students and even e-mail them
documents. The header box (Topic 0) has a News Forum that you can
use for class announcements. All students will receive this
announcement. But let's see how to set up the equivalent of this
news forum "from scratch."
In the Topic 0 box, use the Add an activity box and toggle to Forum:
Note that you need to name the forum, select the type of forum, and
indicate whether students can post to the forum. The point of
this forum is for you to broadcast class announcements to the
students. You should select:
Forum Type: Standard Forum for General Use
Force the students to be subscribed
Can a student post to this forum: No Discussion, no replies
In addition, you should not
allow ratings for the post.
For all activities, you have the option to "show" the activity to
student. This is different from your Settings box "availability."
In the activity box, you can create the activity, but choose to hide
the activity until you are ready to show it. The Settings box
toggle for availability means the whole course page is available (or
When you return to the class web page:
you will see the Class
Announcements forum added to the header.
When you wish to make an announcement, you can click on "Class
Announcements" and you will see a button to "add a new topic"
Then you click on the
button: Add a new discussion topic, and you
will see a box for writing out your message.
You can add an attachment
on the bottom of the page.
Note that this class announcement/news
forum is useful because all announcements are retained
and students can go back and review announcements.
The announcement is not made the
moment you generate the
announcement. If a recipient is set for a Complete Digest--the
announcement is typically received in the afternoon.
To communicate with students
Option 2. Quickmail. You
can also communicate with the whole class, or a subset of students, by
generating a similiar announcement that is sent immediately by
When you click on the Quickmail block "Compose E-mail" (on right) you
will see two boxes to list selected recipients on the left and
potential recipients on the right.
You select the recipients and add them all or individually, using the
arrows in the middle.
Then you write your message, attach any attachments, and click "Send
E-mail" at the bottom.
You will receive an e-mail confirming that your e-mail has been sent to
Note: The e-mail is sent
immediately - there is no delay that may occur with the forum.
However, other than this confirmation e-mail, you will have no record
of the e-mail message on your iLearn page. When you use the class
announcements/news forum to communicate, the message is archived and
students can review the announcements.
12. Posting documents on iLearn for
students to download
To upload a
document for the students to download, I am going to upload a
journal article for the class to read during Week 1.
To add a file, select the "Add a resource" box and toggle to "Link to a
file or website"
Name: name the file (this is
the name that will be seen on the iLearn page)
Summary: whatever you write here will not appear on the iLearn
page - I usually leave this blank.
Choose or Upload a file: If you wish to pre-load
your files to the Files folder, you can click on the Files link in the
Administration block and use the "upload a file" button to load all
files into existing or newly created folders. If the file is already in your iLearn
class web page file drawer, you can "choose" it directly; however, if
the file is on your computer and needs to be uploaded, then you will
need to browse your computer and add it to the correct folder before
you select it.
We will select the
Lecture_Slides folder, and browse the computer to
find the file to upload it to this folder. If you do not select
the folder, the file will be uploaded to the directory containing all
When the file is uploaded, you will see the file in the folder,
followed by the Action options to "Choose" or "Rename" the file.
Select the file by clicking
on "Choose" and you will then see the path to the uploaded file shown
in the "location" box.
Note on this
page that the Location shows where the uploaded file
exists in the File drawer.
In addition, you have the option of selecting to show the document in
the same window or in a different window (I usually select this option).
When you return to the class web page,
you will see the pdf document is now available in the Week 1 Topic box.
updated 8/20/08 sgp