Policy on Letters of Recommendation
This information is
for students requesting a letter of recommendation from Dr. Pasion
in the Department of Biology, SFSU. This information does not
official requirements for SFSU faculty.
It is essential that you allow
sufficient time for preparing the letter, so you must contact
me a minimum of ONE MONTH BEFORE the letter deadline.
•links about requesting letters of
•links for letter writers
If you are interested in obtaining a letter of
recommendation, you must approach me with the following information:
1. Complete name of
school (or scholarship program) to which you are applying
2. Complete mailing
address for letter of recommendation (Most letters are submitted online, but for those letters that will be
sent by regular US postal service, an addressed envelope with
sufficient postage would be appreciated--see format for addressing the envelope here. Please do not put the stamp on the envelope, in case a new envelope is required)
3. Form(s) to be sent
with letter. In some cases, the school/scholarship program has a
form or template for submitting the letter of recommendation.
Many programs have online letter submission - please provide me with a
list of all programs you are applying to with the application deadline.
4. Signed form waiving
your access to letter of recommendation (if applicable). The University provides this form (http://registrar.sfsu.edu/sites/default/files/Letter_of_Recommendation_Release_Form.pdf) if the school you are applying to does not have a WAIVER for your access to the letter of recommendation. If you
do not waive your right to access, the letter of recommendation is
considered not confidential and may be discounted by evaluators at the
recipient institution. For online submissions, please provide me
with a signed statement listing all schools that you WAIVE your right
to access the letter. I will not write a letter of recommendation if you do not waive access to your letter.
5. A copy of your
unofficial SFSU transcript.
6. A copy of your
personal statement to be submitted to the school (or scholarship
I am looking for an explanation of your career goals or type of job or
graduate school you hope to enter if this is not included in your
7. Your contact
information (address, day and night telephone numbers indicating
hours, your e-mail address--in case I need additional
If you were a student in my class, please indicate the specific details
(class, semester, and grade received)
8. If you are using a
campus letter writing service, provide all relevant information and
9. Specific deadlines
for receipt of the letter (or when you will be picking up the letter if
you need to send the letter with your application packet).
10. You must meet with me to discuss
aspects of your academic performance or other characteristics that will
strengthen your letter of recommendation. Be aware that a letter
entry into a medical school or a graduate program will emphasize
different aspects of your
performance compared to a letter for a scholarship program.
REMEMBER that you
should REMIND me (by e-mail, is fine) about the letter approximately
one week before the deadline.
- If you are requesting more than
letters at one time, you should have all the information available in
electronic format (e-mail or CD in a text document)
- Even if I have written a letter
you before, it is a good idea to provide all of this information again
that we do not lose time looking for the previous information)
for students who are requesting a letter of recommendation TOP
Berkeley Graduate School Letters of Recommendation
a letter of recommendation
about letters of recommendation
How to ask a Professor for a letter of recommendation
for people writing letters of recommendation TOP
Teaching & Learning-Guide for Teaching Fellows on Writing Letters
Ten tips for
a letter of recommendation
How to write a
Writing a letter of recommendation letter (HHMI)
Most letters of recommendation are submitted ONLINE. No stamp/envelopes required if the letters are submitted ONLINE. If the letter of
recommendation is to be mailed -- Format for stamped
and addressed envelope (don't stick the stamp on to the envelope, just
paper clip it to the envelope...Leave the return address blank): TOP
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of any commercial properties associated with the listed web pages.
page updated 2/22/19 TOP
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